Notifying the School About a Bullying Incident—Using a Template Letter

What to do if you want to let the school know about a bullying incident

Reprinted with permission from PACER

Parents should contact school staff in writing each time their child informs them that he or she has been bullied.

PACER Center has created three letters that parents may use as a guide for writing a letter to their child’s school. These letters contain standard language and “fill in the blank” spaces so the letter can be customized for your child’s situation.

PACER Center’s sample letter(s) can serve two purposes:

First, the letter will alert school administration of the bullying and your desire for interventions against the bullying.

Second, the letter can serve as your written record when referring to events. The record (letter) should be factual and absent of opinions or emotional statements.

The “Student w/IEP, Notifying School About Bullying” and “Student w/504, Notifying School About Bullying” letters are for parents who have a child with an Individualized Education Plan (IEP) or Section 504. The bullying law of the individual state applies to students with disabilities. When the bullying is based on the child’s disability, federal laws can also apply under Section 504, Individuals with Disabilities Act (IDEA) and Americans with Disabilities Act Amendments Act of 2008(ADAAA).

The third letter, “Notifying School About Bullying” is for parents of any child who is being bullied. Individual state laws do apply.

For a complete listing of laws, visit:

Data is important. Remember, if it is not in writing, it does not exist. Please be sure to keep a copy of the letter(s) for your records. These records can help parents keep a concise, accurate timeline of events.

These sample letters are general in nature in order to serve all potential users. Please contact PACER’s National Bullying Prevention Center for more specific guidance regarding your particular circumstances.

This resource was created by PACER Center’s Bullying Prevention Project, an effort that unites, engages, and educates communities nationwide to prevent bullying through creative, relevant, and interactive resources. Find more resources at