Webinars offer Parent Training to Support Behavior during Continuous Learning

While school facilities are closed because of COVID-19, families impacted by disability face complex challenges. For some, children’s difficult behaviors are a regular concern. According to the Centers for Disease Control and Prevention (CDC), stress and anxiety in children and youth may show up through unexpected or maladaptive behaviors. Those behaviors might get worse because of fear, isolation, and disrupted lives.

Meanwhile, some of the help that used to be there is gone. At school, students may have gotten 1:1 support or direct instruction to encourage behavioral skill-building. Those aspects of a special education program might be difficult or impossible to provide during social distancing.

While students are learning from home, parents can request individualized support from the school to support behavioral expectations, if behaviors have educational impact. Parent training can be a related service in a student’s Individualized Education Program (IEP). As always, family caregivers can request an IEP meeting to discuss options to support academic and behavioral goals and expectations.

If the student has a Behavioral Intervention Plan (BIP), that document might hold clues about strategies most likely to work. For more ideas about how to communicate with the school in reviewing a student’s program and perhaps also designing a temporary Continuous Learning Plan, parents can refer to PAVE’s article: IEP on Pause? How to Support Continuous Learning with School Buildings Closed.

To generally support caregivers in their various roles during COVID-19, Washington’s Office of Superintendent of Public Instruction (OSPI) offers a three-part webinar designed for families to help with behavior in continuous learning environments. The webinar has been recorded and uploaded to YouTube in sections, so families can access the content at their own pace.

The webinars are moderated by Lee Collyer, OSPI’s program supervisor for special education and student support. Collyer, a parent, describes his own challenges during the pandemic alongside ideas from research-based sources. Families are invited to send questions and comments to lee.collyer@k12.wa.us.

In various forums, Collyer has described his investment in fostering positive behavioral supports for students in order to reduce disciplinary actions. In a May 13, 2020, OSPI webinar about Mental Health and Safety, Collyer said, “My fear is that we’re going to try to discipline our way out of trauma.”

Following is a brief description of each segment of the three-part webinar series, with a link to each specific webinar. If you start with the first one, you will have the option to stay connected and flow through all three. Each segment is 20-25 minutes long, and the first one includes some background information about OSPI and Collyer’s role.

Supporting Positive Behavior in Continuous Learning Environments – Part One

Collyer begins the series by sharing OSPI’s official statements related to mission, vision and equity. He offers reassurance to parents that everyone is learning something brand new together, without time for proper training, and that “We should not let pressure from schools, teachers or school communities dictate what works for our family and what kind of learning we are prioritizing during this time.”

Collyer talks about the value of learning that is imbedded in everyday activities and part of family routines. He shares insights from psychiatrist Bruce Perry and psychologist Ross Greene, both widely regarded authors who apply their research to inform parents. Their names are linked here to practical articles about supporting positive behavior, and both are easily searchable to find additional materials.

The OSPI webinar includes signs of stress and anxiety to consider. Collyer recommends behavior solutions based on skill building: If children do not know how to do something (like behave), the answer is to teach, he points out, not punish. The segment ends by explaining how behavior serves a function and understanding that function is key to reducing escalations.

Supporting Positive Behavior in Continuous Learning Environments – Part Two

The second segment begins where the first leaves off, by discussing the functions of behavior and how to identify them and intervene early. Pre-teaching skills and reinforcing positive behaviors over negative ones in a 5:1 ratio is encouraged: For the best outcome, catch a child doing what is expected and provide encouragement five times more often than calling out an unexpected behavior.

The second segment also provides some specific strategies for home/school communications. Collyer describes the difference between a consequence and problem-solving and offers specific strategies for parent/child problem-solving.

Supporting Positive Behavior in Continuous Learning Environments – Part Three

The third segment begins with information about how a crisis might escalate and how reason and logic are compromised when fear and frustration highjack a person’s response system. Adults may need to consider their own escalation cycles and develop a personal plan for self-control to support children, Collyer says.

He describes how children might be uneven in their development of cognitive versus social-emotional skills and how that might create confusion about the best parenting strategy. How to set limits with considerations for trauma and ways to shift from negative to positive interventions are additional strategies provided in the final segment of this webinar series.

For additional resources from OSPI, visit the page for Special Education Guidance for COVID-19.

 

Quick Look: How to Prepare for a Virtual Meeting

Schools and families continue to meet virtually to discuss special education services during the closures related to the coronavirus pandemic. Here are tips to help family members prepare for remote meetings to discuss a student’s Individualized Education Program (IEP), a Section 504 Plan, evaluation for special education services or something else related to a special education student’s needs and learning program.

For more comprehensive information, see PAVE’s article, IEP on Pause? How to Support Continuous Learning with School Buildings Closed.”

  • Determine a regular communication plan with the school. That might include email, telephone, text, web-based meetings, U.S. mail, packet delivery by school bus…  whatever works for regularly checking in.   
  • Family caregivers can request meetings. PAVE provides a template to formalize the request: Sample Letter to Request an IEP Meeting. Included with the letter template is detail about who is required to attend IEP meetings, and those requirements have not changed.
  • The Special Education Continuous Learning Plan is provided by the Office of Superintendent of Public Instruction (OSPI) to support but not replace the IEP during the national crisis caused by the coronavirus pandemic. Included in the form is a sample meeting agenda.
  • Consider confidentiality and privacy issues. Ask school staff to describe how privacy and confidentiality are protected through a suggested meeting platform, and make sure to have any passwords or PINs ready to use when you log in or call into a meeting.
  • Before a meeting, ask to sign any necessary paperwork or releases to have special education records sent electronically via email. Special education records can include meeting notifications, IEP or Section 504 documents, assessments, progress reports, Prior Written Notices that describe meetings and planned actions, or other materials that contribute to the program review and goals.  
  • Review records before the meeting and write down questions to ask during the meeting. PAVE provides a Parent Handout Form or, for self-advocates, a Student Handout Form, that can help organize concerns and questions. Another version of a Parent Input Form is provided by the Washington Office of Superintendent of Public Instruction (OSPI).
  • Carefully review goals, services, accommodations, modifications and consider how they might apply or need to be adjusted for current circumstances. Think creatively and prepare to collaborate and request expertise from school staff. Pay special attention to the present levels of academic achievement and functional performance. These present levels statements, within the first pages of the IEP document, describe how the student is doing and where there are challenges. Wrightslaw.com provides tools specifically to support parents in reviewing IEP present levels in preparation for a meeting during COVID-19.
  • Consider whether the student will attend the meeting. A student who is 14 or older is invited as part of the state’s Pathways to Graduation planning. PAVE provides an article: Attention Students: Lead your own IEP meetings and take charge of your future.
  • Communicate early—before the scheduled meeting—to request updates about progress, a student’s present levels of performance, or other concerns. If family caregivers build a handout for the meeting, that can be submitted ahead of time to ensure that this information is part of the agenda.
  • Family members can request a practice session to test the technology. Part of that training might include practice sharing the screen to make sure everyone will be able to view important documents during the formal meeting.
  • As with in-person meetings, family participants can invite support people. A friend or family member might be able to attend and take notes.
  • Refer to parent and/or student input forms to stay on topic and ensure that all concerns and questions are addressed.
  • When the meeting ends, family participants can ask for a copy of the program recommendations page.
  • After the IEP meeting, the school provides a Prior Written Notice (PWN) to the family participants to review meeting notes and any decisions, agreements, or disagreements. Ask when and how the PWN will be provided. Family participants have the right to request amendments or corrections to the PWN.
  • Be sure to leave with a clear action plan. Here are key questions to ask and record:
    • What will happen?
    • Who is responsible?
    • When will the actions happen? Are there timelines?
    • How will we communicate for follow through?
  • As with any meeting, any unresolved issues can be addressed in a follow-up meeting.

To learn more, PAVE provides a six-minute overview of IEP basics and a 30-minute training video about special education.   

OSPI Provides Guidance for Families

The Office of Superintendent of Public Instruction (OSPI) is the agency responsible for oversight of all public schools and non-public agencies in Washington State. In addition to supporting schools, OSPI provides resources and support directed toward students and families.

OSPI upgraded its website (k12.wa.us) in July 2019. The home page provides news about current events, a calendar, and an option for Parents and Families to seek resources specific to their needs and concerns.

The Parents and Families section of the website is divided into three categories:

  • Learning, Teaching, & Testing: Information about graduation requirements, learning standards, testing and more
  • Data & Reports: Access to data specific to a school or district, financial reports and guidance about the Washington School Improvement Framework
  • Student & Family Supports: Special Education guidance and information about student Civil Rights, how to file a complaint, health and safety, English Language Proficiency (ELP) and more

Under Guidance for Families: Special Education in Washington State, the website provides this statement:

“The OSPI Office of Special Education aspires to ensure students with disabilities receive Free and Appropriate Public Education (FAPE) as required by the Individuals with Disabilities Education Act (IDEA). About 14 percent of students overall receive special education services in the state of Washington.”

Linkages through the Special Education section of the website provide information on a range of topics. Here are a few examples:

  • How Special Education Works
  • Laws and Procedures
  • Parent and Student Rights (Procedural Safeguards)
  • Making a Referral for Special Education
  • Individualized Education Programs (IEPs)
  • Placement Decisions and the Least Restrictive Environment (LRE)
  • Transition (Ages 16-21)
  • Behavior and Discipline
  • Disagreements and Disputes related to Special Education
  • Special Education Advisory Council (SEAC)

Each section includes state guidance under the rule of federal law (the IDEA) and provides linkages to other resources within and beyond OSPI.

A Need Assistance? link on the Special Education page provides contact information for the Special Education Parent Liaison, available as a resource to parents in non-legal special education matters. According the OSPI’s website, the liaison “serves as a neutral and independent advocate for a fair process.”

“The Special Education Parent Liaison does not advocate on behalf of any one party. Rather, the Parent Liaison exists to address individual concerns about bureaucratic systems and act a guide for anyone attempting to understand and navigate various special education or school district processes and procedures.”

To contact Scott Raub, the Special Education Parent Liaison, call 360-725-6075 or submit a message through OSPI’s Contact Us web page. 

Special Education Parent Advisory Councils (SEPACs) Bring Parents to the Table

A Brief Overview

  • Parents and schools can learn step-by-step how to create and manage a SEPAC through the downloadable Advocacy in Action guidebook.
  • An informal webinar about SEPACs is freely available through Facebook.
  • Parents and schools who want to learn more about special education process, rights and responsibilities can reach out to PAVE’s Parent Training and Information (PTI) staff for guidance and training. From PAVE’s home page, click Get Help!
  • This article contains information about a special-education bill proposed in 2019 that would have required SEPACs throughout the state. Currently the option to develop a SEPAC is available voluntarily.

Full Article

Parents, school staff and invested community members can collaborate to improve outcomes for students in special education by building together a Special Education Parent Advisory Council (SEPAC).

Any school district can establish a SEPAC, and anyone within the local district—including a parent—might start the work to get the group going. No legislation is required. Although a few states require districts to develop SEPACs, Washington State does not. SB 5532, which failed to pass in the 2019 legislative session, would have required Washington school districts to establish SEPACs.

Note: Conversations continue statewide about which aspects of the special-education bill may be revived in 2020. In addition to the SEPAC requirement, SB 5532 included provisions for safety-net funding for special education; requirements for teacher-preparation programs; service district advocacy; and requirements for the Division of Vocational Rehabilitation (DVR) to participate in transition meetings for students older than 16 with Individualized Education Programs (IEPs). A complete summary of the bill and information about its sponsorship and movement through the legislative process is available on the Washington State Legislature Website.

Once established, a local SEPAC is part of the local school district, not a private or independent group. It is not a Parent Teacher Organization (PTO); nor is it a parent support group. A local SEPAC addresses system-level challenges affecting students with disabilities and their families. A local SEPAC is parent-driven, and often parent-led, but there is an important role for school district staff and leaders. Ideally, membership is diverse and inclusive.

A parent center in New Jersey, in collaboration with the national Center for Parent Information and Resources (CPIR), provides a guidebook to help families and schools work together to build SEPACs. The Statewide Parent Advocacy Network (New Jersey SPAN), created the 67-page, downloadable Advocacy in Action guidebook with grant funding from the U.S. Department of Education.  Debra Jennings, who serves as co-executive director of SPAN in addition to being director of CPIR, speaks informally about the guidebook and SEPAC development in a webinar available through Facebook.

According to Advocacy in Action, “Participation in a SEPAC offers the opportunity to raise questions, voice concerns, and provide direct input to school leadership and influence policy and program decisions. The great benefit of participating in a local SEPAC is that the individual needs of a child become part of ‘the big picture’ and can reach a broader community of children.”

A SEPAC is parent-driven, meaning that:

  • Parents determine priorities and activities.
  • Parents strategize to seek solutions on issues that matter to them, helping schools overcome challenges and make decisions related to special education programs and services.

The guidebook emphasizes that parent-driven does not mean that parents do all the work: “District leaders participate, provide information, background, data, and support.”

Washington has a statewide Special Education Advisory Council (SEAC), and PAVE participates on that council. Staff from PAVE’s Parent Training and Information (PTI) program are available to consult with parents and can provide information and resources to assist anyone who may wish to build a SEPAC. For example, PTI staff may provide a training in special education process, parent rights and responsibilities to families wanting to get more involved with their local school districts.  PTI staff can help by providing tips for collaboration and developing a partnership with the district. Ideally, a SEPAC creates a sense of shared investment toward successful outcomes for students with disabilities.

From PAVE’s home page, click Get Help!  to request assistance from PTI staff. Or call: 800-572-7368. 

Parents as Team Partners: Options When You Don’t Agree with the School

A Brief Overview

  • Not every meeting with the school ends in agreement. This article provides information about what parents can do when they disagree with decisions made by the school.
  • When parents disagree with a school’s recommendation, they may need more information and time to organize ideas and priorities to prepare for a meeting. Read on for ideas about how to find common ground and resolve conflicts.
  • Read PAVE’s companion article, Get Ready for Your Meeting with a Handout for the Team.
  • Support for Washington State parents is available from PAVE and the Three O’s: OSPI, OEO, OCR. Read on to know what the O’s can do for you and for links to information from these important agencies.
  • Read on to learn more about these dispute resolution options: Facilitated IEP, Mediation, Resolution Meeting, Due Process and Citizen Complaint.

Full Article

Parents partner with schools when they work together on a team to design and support an Individualized Education Program (IEP). The federal law that governs special education describes parent participation as a primary principle. However, not every meeting feels collaborative to every family. This article provides information about what parents can do when they disagree with decisions made by the school.

NOTE: PAVE has an article about the Individuals with Disabilities Education Act (IDEA) that describes key features in more detail.

Federal law has protected children in special education since 1975. Since the beginning families have been included as important school partners, with formal and informal options for disputing school decisions. When teamwork gets challenging, parents have options that are described in the “Procedural Safeguards,” an IDEA requirement.

Do your homework to be truly prepared for a meeting

What are the options when a parent disagrees with a teacher, evaluator, specialist, school district representative, or principal? Parents can start by understanding that their right to participate is protected by federal law, as described above.

Still, deciding when to challenge a school’s recommendation can feel overwhelming. Clearly, parents want the very best for their children. It can help to remember that schools want the best for children also. Seeking common ground at an IEP team meeting is the place to begin. Asking questions instead of aiming accusations can radically impact the direction of a conversation. Here are a few open-ended question starters:

  • Help me understand…
  • I’m wondering if you could explain to me…
  • Here’s the problem from my point of view. What would you suggest…
  • Is there another way to look at this problem?

The IEP team meets at least once a year to review progress and set goals for the next year, but parents or school staff have the right to request an IEP meeting any time they have concerns that the program isn’t working.

Being fully prepared for a meeting can help parents move the team toward outcomes they seek. See PAVE’s companion article about how to prepare a handout for a meeting.

Define the problem and set a goal

To problem-solve as a team member, it helps to first define the problem and consider what outcomes are most important. Parents can get overwhelmed by emotion. Contemplating that energy and time are limited can help parents set priorities and spend their resources on what matters most—usually a child’s health and success!

Preparing for a meeting with the school might require some research:

  • Is there a federal or state requirement that you need to understand? PAVE’s website might have an answer, so look around in our Learning and School section.
  • Is there a policy you need to read? Ask for copies of any relevant school or district policies or reports.
  • Do you have the most recent copies of your child’s educational evaluation and/or the IEP document? Get copies and understand what’s in those documents. For example, if the child has an unmet need, it’s possible that a new evaluation is needed in order to set a new goal and establish skill-building with specialized instruction.
  • Do you need better understanding of your child’s needs? Talk to providers and other experts and have them provide letters for the school. You can help the school team better understand your child’s needs in light of the circumstances of a unique disability.
  • Learn to be an advocate AND help your child learn to self-advocate! Asking your child for input can help direct you and school staff toward what matters most.

Find resources and allies

PAVE’s team of Parent Resource Coordinators (PRCs) are available to help you prepare for a meeting with the school. Click Get Help on our website.

In addition to PAVE, support for parents is available from the Three O’s:

  • OSPI–The Office of Superintendent of Public Instruction provides guidance about state policies
  • OEO–The Office of the Educational Ombuds provides online resources and support to help resolve concerns
  • OCR–The Office for Civil Rights can help with questions about equity and access

Preparing for a meeting with the school can include asking someone to attend with you. Having a trusted friend, provider, family member or another ally can help you track the conversation and keep your emotions in check. Ask that person to take notes for you.

At an IEP meeting the team can agree to adjust supports and goals, request additional evaluations, and work together with the student to improve outcomes and access. Going into that meeting with a clear plan and agenda can help parents direct the conversation.

Seek common ground

Even with good teamwork and great intentions, there will be times of disagreement. In moments where collaboration feels impossible, it can help to return the conversation to common ground. For example, a parent can remind the team that the student is skilled at something and look for ways to build on that skill to improve another area of need.

Parents can ask questions that are respectful and genuine. For example, “Given the expertise at the table, can someone help me understand a best-practice strategy to address this problem?”

Another idea is to return to the key issue—the child’s success or struggle. If a conversation gets off track and argumentative, a parent can redirect the conversation by asking, “Can we circle back to the most important issue, which is figuring out how best to help NAME successfully [do something specific]?”

Read your Procedural Safeguards manual and learn about your options

At official meetings with the school, parents are offered a copy of their Procedural Safeguards.  This manual describes the rights of special education students and the process of delivery. The Office of Superintendent of Public Instruction provides a downloadable copy.

A national resource for information about parent rights is the Center for Appropriate Dispute Resolution in Special Education (CADRE). CADRE provides a resource that describes resolution options in a side-by-side comparison chart.

Here is a brief description of the different types of resolution meetings. Each title is a link to a resource with more information:  

IEP Facilitation

An impartial person assists the IEP team with communication and problem-solving by leading the work-group, which is focused on improving the Individualized Education Program and writing changes into the IEP document. The facilitator asks the team to clarify where they agree and where they disagree. IEP facilitation is provided at no cost to the parent, and the IEP team still makes all official decisions. The facilitator doesn’t have any influence and cannot make recommendations. The third-party facilitator is there to help the group clarify issues to see if they can agree on a program. The goal is to build common agreements and understanding.

Mediation

This voluntary process brings parents and school staff together with a third-party trained in mediation, which is an intervention to help individuals find common ground and problem-solve. A mediator may have knowledge of special-education laws and services. The meeting is confidential: What happens in the room stays in the room and cannot be used later as evidence in a legal proceeding. However, the group may choose to sign a legally enforceable agreement that could be admissible in court. Sometimes families and districts agree to try mediation after a Due Process complaint is filed to attempt to resolve a conflict informally. Mediation is available at no cost to the parent, individual, or school unless a party chooses to pay for legal counsel.  Mediation is not guaranteed to resolve disagreements.

Resolution Meeting

A Resolution Meeting can be held during another dispute process and may solve the problem informally so that the other process is suspended. A resolution meeting is required within 15 days after a parent files a Due Process Complaint, which is a way to request a formal, legal hearing. If the school district does not hold the Resolution Meeting on time, a parent may ask the hearing officer or administrative law judge to start the hearing timeline. If held, the Resolution Meeting provides a chance for parents and schools to agree before decision-making authority transfers to an administrative law judge. Attorneys may attend, but schools cannot bring an attorney unless the family also brings a lawyer. If the family and school reach agreement, they can sign a legally enforceable document. The parties have up to 30 calendar days to work on a resolution before a hearing.

Due Process Complaint (Request for Hearing)

A Due Process Complaint initiates a legal process and is a way for a parent, student or public agency, such as a school district, to request a formal hearing before an administrative law judge. Due Process is the most adversarial of all the dispute engagement options and can impact a family’s ongoing relationship with the school.

This formal, legal process can address disagreements in many areas of special education. Here are some examples: identification, evaluation, educational placement or service provision. Schools are required to initiate Due Process if a parent formally requests an Independent Educational Evaluation (IEE) because of a dispute related to the school’s own evaluation or a refusal to evaluate, and the school refuses to pay for the IEE.

In most cases, a Due Process dispute in special education determines whether the school district is providing a Free Appropriate Public Education (FAPE) to a child who needs or is suspected of needing special education and related services.

The two sides are referred to as “the parties.” To request a Due Process hearing, one party submits very specific information, in writing, to OSPI and to the opposing party.

The due process hearing request includes:

  • The full name of the student
  • The address of the student’s residence
  • The name of the student’s school
  • If the student is a homeless child or youth, the student’s contact information
  • A description of the nature of the problem, including facts relating to the problem
  • A proposed resolution of the problem, to the extent known and available

Required forms and process are outlined in the Procedural Safeguards, and the school offers a copy to families at the beginning of this process. Until a Due Process decision is final, the child remains in the current educational placement. This provision is called “pendency” or “stay put.”

A written decision with findings of fact and orders is made by an administrative law judge and can be appealed to a higher court. The Individuals with Disabilities Education act (IDEA), requires that Due Process complaints be filed within two years of the date when a party knew or should have known of the problem. The written decision is issued within 45 calendar days from the end of the resolution period, unless a party requests a specific extension. The decision is legally binding. However, if a decision is appealed the resolution may be put on hold until the appeal is final.

Public funds pay for the hearing, the hearing officer/administrative law judge, and use of any facilities. Each party pays any fees due to attorneys or witnesses.

Expedited Hearing Request & Resolution Meeting

An Expedited Hearing follows the rules of Due Process but is used when parents disagree with:

  1. a school district’s discipline-related decision that affects a child’s placement
  2. a decision from a Manifestation Determination review, which is a meeting to decide whether a child’s behavior is related to his or her disability

Faster timelines require a Resolution Meeting within seven calendar days, unless the parties agree in writing to skip the meeting or use Mediation instead. The hearing schedule proceeds if the issue is not resolved within 15 calendar days. The hearing must be held within 20 school days of the date the request was filed. The decision is due 10 school days after the hearing.

Citizen Complaint

Any individual or organization can file a complaint with the Office of Superintendent of Public Instruction (OSPI) to allege that a Washington school district or another public agency violated federal or state law related to special education. Regulations governing the development and content of an IEP are contained in the Individuals with Disabilities Education Act (IDEA, Public Law 108-446), and in the Washington Administrative Code (WAC 392-172A).

Citizen complaints are investigated by OSPI. Citizen complaints must be filed within one year of the alleged violation. OSPI issues a written decision within 60 calendar days of receipt with findings, conclusions, and reasons for the final decision. The response includes actions required to address the needs of the child or children related to the complaint.

The response may include timelines that specify calendar days or school days. Please note that “school days” will exclude weekends, holidays or any other days when school is not in session. Timelines for “calendar days” include all days, including weekends.

Good luck in your journey toward resolution!

Each of these options is available any time a parent or student disagrees with an action taken by the school. Getting well-informed and organized is key in any process. Start by clarifying how to direct energy and what the desired outcome will look like.

To get help and ask questions, parents can contact PAVE or one of the “Three O’s” listed above: OSPI, OEO, OCR. 

Get SMART About Tracking Progress and Updating Goals with Your IEP Team

Holiday break is a good time to check on your student’s progress in school. You can take another look at the Individualized Education Program (IEP) and compare the goals to current progress. If you don’t have a current progress reports on IEP goals, mid-year is a good time to ask school staff to provide them.

If you don’t believe the student’s progress is on track, you can request an IEP team meeting to discuss the program and what might need to change. If you request an IEP meeting that isn’t a required annual review, you can formalize your request with a letter that describes your reason. Concern about progress toward goals might be why you want to meet. PAVE has a letter template to help with your written request.

The Individuals with Disabilities Education Act (IDEA) requires that schools provide students who are eligible for special education services with access to a Free Appropriate Public Education (FAPE). The Supreme Court  in 2017 determined that in order to meet the requirements of FAPE, schools must provide students with opportunities to make meaningful progress toward IEP goals. Schools also must provide clear explanation for their decisions about services, according to federal standards.

An acronym that can help you determine whether the annual goals in your student’s IEP are appropriately robust is SMART. PAVE provides a handout to help you use this acronym when participating in the IEP process.

S = Specific

M = Measurable

A = Achievable

R = Relevant

T = Time-Bound

Goals are based on educational evaluations, which determine where a student is strong and needs more help. The data from an evaluation will help the IEP team write statements called Present Levels of Performance (PLOP), and these statements form the basis for goal-setting and program design.

As you review goals you might think about your student’s placement—the locations where education is provided. The IDEA requires students receive education in the Least Restrictive Environment to the maximum extent appropriate. A student’s lack of progress might be related to where the student is placed. This could be a topic for the IEP team to discuss when goals are reviewed.

The Office of Superintendent of Public Instruction (OSPI), which oversees all school districts in Washington State, provides a variety of “model forms,” guidance documents for schools and families, including a downloadable “Parent Input Form” that can help you makes notes to share with the IEP team.

For additional resources about IEP goals, you can visit the following websites:

Parent Center Hub.org

Understood.org

IEP Goal Tracker from Understood.org

OSPI Special Education Guidance for Families 

SMART Goals

In general, goals:

  • Are required as part of the Individualized Education Program (IEP)
  • Are designed to help a student make meaningful progress in light of the circumstances
  • Encourage a student’s progress toward grade-level standards and participation with peers
  • May focus on academics, Social Emotional Learning or skills for everyday living, called Functional Skills

Present Levels of Performance (PLOP): Goals flop without good PLOP!

Not every school uses the term PLOP, but this acronym refers to the part of the IEP where a student’s achievements and challenges are described. A lot of this information comes from evaluation, but parents, teachers and providers can add information. The goals get built from this information, so it’s important. We need to know where we are to figure out where we’re going!

This section of the IEP describe what’s going on with the student in specific areas: cognitive, adaptive, and developmental/functional. The statements include two required elements, dependent on the age of a child.

  • How the child’s disability affects the child’s involvement and progress in general education​
  • For preschoolers, how the disability affects the child’s participation in appropriate activities within the natural environment​

These statements impact a child’s placement and how “Least Restrictive Environment is provided to the maximum extent appropriate,” as it’s written in special education law.

Parents can make sure that the strengths and interests of a child are described. Knowing how to teach skills and encourage growth based on a child’s natural talents and curiosity sets up an important collaboration between the child and the team and can inspire everyone toward progress!  ​

Determine whether the IEP Goals are SMART:

S             Specific … Is the targeted skill clearly named or described? How will it be taught?

M          Measurable… How will progress toward the goal be observed or measured? 

A            Achievable… Is this goal realistic for the student, considering current abilities?

R            Relevant… Is the skill something that is useful and necessary for the student’s success in school and life?

T             Time-Bound… What specific date is set to determine whether the goal is met?

A Supreme Court Ruling Could Impact Your Child’s IEP

A Brief Overview

  • The parents of a child named Endrew F argued that their son with a disability deserved more from his public school. They appealed their case all the way to the Supreme Court, and the ruling in their favor could mean more robust rights for all children with Individualized Education Programs (IEPs).
  • The implications of this unanimous decision are reverberating through schools and agencies that oversee special education. Read on to learn how you can participate in important conversations about these uplifted standards.
  • Learn key phrases from this ruling to help you be a proactive member of your child’s IEP team. The U.S. Department of Education has an important guidance document that includes some of this language: For example, a school must offer an IEP “to enable a child to make progress appropriate in light of the child’s circumstances.” The court additionally emphasized the requirement that “every child should have the chance to meet challenging objectives.”
  • This article and the included resource links can help you understand the Endrew F ruling and how you might use this information in advocating for your child’s rights.

Full Article

Endrew F (Drew) is a student with autism, ADHD and challenging behaviors. His disabilities impact his academic and functional skills, including his ability to effectively communicate about his emotions and needs. He attended a public elementary school in Douglas County, Colorado, and qualified for special education with an Individualized Education Program (IEP). His parents moved him to a private school in fourth grade, arguing that:

  1. Drew did not make measurable progress on the goals set in his past IEPs, and
  2. The IEP did not address Drew’s escalating behavior problems.

Drew had more success at the private school, and his parents filed a Due Process complaint with the Colorado Department of Education in 2012. They requested reimbursement for the private school tuition on the basis that the public school had failed to provide access to a Free Appropriate Public Education (FAPE), which is a cornerstone of the Individuals with Disabilities Education Act (IDEA), the federal law that governs special education.

The parents argued, and lost, at the state, district and circuit court levels. These lower courts ruled that because Drew had made at least some progress toward his IEP goals, then the school had met its obligation to provide FAPE. Wrightslaw is one source for more detail about the case and its history.

The family filed an appeal with the Supreme Court of the United States (SCOTUS), and on March 22, 2017, the court ruled in their favor. The ruling, which took effect immediately, ended a discrepancy in circuit courts across the country by determining that a trivial amount of progress (“merely more than de minimis”) is insufficient to satisfy a student’s right to FAPE. In order to meet its “substantive obligation under the IDEA,” the court stated, “a school must offer an IEP that is reasonably calculated to enable a child to make progress appropriate in light of the child’s circumstances.”

Since then, a variety of agencies have been analyzing the court’s unanimous ruling and creating guidance documents to help schools and families understand the implications of this case. On April 9, 2018, The Office of Special Education Programs (OSEP) provided a two-hour webinar with speakers from various education fields to discuss the ruling and its broad-sweeping impact on schools and families. Parents need to understand this case, the experts agree, because family voices are critical to raising the level of expectation.

High expectations are a theme in discussions about the ruling. Some other emerging themes:

  • Parents/guardians are the first and most important lifelong teachers of their children. They, therefore, need to be fully welcomed and heard as key collaborators in the process.
  • IEP teams need to assure relevance when writing appropriately ambitious IEP goals for lifelong learning and success in varied environments. Goals toward narrowly defined academic “mastery” often miss this opportunity to create flexible learners.
  • State academic standards should be noted at the IEP table, but challenging objectives are to be individualized, not “one size fits all” or based in goals generated by computer data programs.
  • Educational benefit is determined on an individual basis, and standards for measurement must be varied and rigorous to ensure meaningful progress.
  • An IEP with the same goals year-after-year does not meet the standard of FAPE.

The Statewide Parent Advocacy Network (SPAN) issued a summary of the Endrew F ruling that includes a list of “Roles and Responsibilities” for professionals and families. “This new standard will require a prospective judgment by school officials that will be informed not only by the expertise of school officials, but also by the input of the child’s parents and guardians,” SPAN stated in this overview document.

Understood, a consortium of non-profit agencies committed to providing information on attention and learning problems in children ages 3-21, developed a free, downloadable Endrew F Advocacy Toolkit that provides a four-page handout of Talking Points and a four-page IEP Worksheet to assist parents in using principles from the Endrew F ruling in their own advocacy. For example, the court’s ruling included the words “appropriately ambitious” as a requirement for IEP goals. The worksheet offers a place where a parent can record a list of areas that they feel a child’s goals might not be ambitious enough. The worksheet then suggests a script for a parent to use at an IEP meeting:

“I know that my child’s goals should be appropriately ambitious. Even if my child is behind in academics, the IEP goals should aim to help my child catch up. When can we look at present level of performance and put services and supports in place, so we can set goals that allow my child to meet the same standards as his peers?”

The National Center for Parent Leadership, Advocacy, and Community Empowerment (National PLACE) offered a Webinar to explain how the ruling provides families with a new advocacy tool. PLACE, a membership organization whose website is named “Parents at the Table,” has made available some resource documents, including a Power Point with a set of slides titled: “What Parents Can Do.” For example, PLACE suggests that parents prepare questions for an IEP meeting using key phrases pulled directly from the Supreme Court’s ruling. Here are some sample questions:

  • Has the team carefully considered my child’s potential for growth?
  • Have we considered whether my child is on track to achieve or exceed grade-level proficiency?
  • Are the goals appropriately ambitious, with sufficiently challenging objectives?
  • How is the IEP reasonably calculated to enable my child to make progress appropriate in light of his circumstances?

PLACE emphasizes that parents should not accept an IEP with the same goals and objectives from year to year, indicators that a child has failed to make meaningful progress. And, using language directly from the SCOTUS ruling, PLACE encourages parents to hold schools accountable for a child’s progress by requesting a “cogent and responsive explanation” for decisions about goals and progress measurements.

Diana Autin, an attorney and executive director of National PLACE, uses the webinar platform to review foundational principles of the IDEA, re-authorized by Congress in 2004, to set a stage for understanding new guidelines related to the SCOTUS ruling. “It’s important to note that Endrew F can’t be understood or defined or used without it being within the context of the IEP requirements of IDEA,” she says.

Autin shares the PLACE webinar platform with Michael Yudin, former assistant secretary at the U.S. Department of Education and a longtime national leader in disability rights. Yudin points to key language in the ruling that clarifies earlier Department of Education guidance documents that he helped develop. The heart of IDEA, he says, is specially designed instruction that helps students reach goals that are “ambitious but achievable” and in alignment with grade-level content standards. “Specially designed instruction is adapting as appropriate to the needs of the child,” Yudin says, “so that the content, methodology and the delivery of instruction are appropriate to ensure access to the general curriculum so that the child can meet the educational standards that apply to all children.”

Inclusion sometimes requires access to specially designed instruction in Social-Emotional Learning (SEL), and the Endrew F decision reinforces the IDEA’s requirement for necessary behavioral interventions and supports, Yudin says. “This guidance clearly states that failure to consider and provide those needed behavioral supports and interventions through the IEP is in fact likely to result in a denial of FAPE.”

The child at the heart of this landmark case, Drew, struggled with phobias and had behaviors that included screaming, climbing over furniture and occasionally running from school. According to the PLACE webinar: “His parents believed that his progress had stalled and that the strategies used to address his behaviors were insufficient to allow him to learn.” Behavior interventions at the private school chosen by Drew’s parents helped, and his access to learning improved. In considering all aspects of the case, including a lack of suitable behavior interventions, the Supreme Court ruled that the public school had denied Drew access to FAPE.

A child “must be afforded the opportunity for significant learning,” the court stated. And individualized supports and programming must provide for more than “de minimis,” or trivial, progress to meet the standard of FAPE. “For children with disabilities, receiving instruction that aims so low would be tantamount to sitting idly,” the court wrote, “…awaiting the time when they were old enough to drop out.”

The ruling in Endrew F has brought new emphasis to existing policy related to discipline and behavior. On August 1, 2016, the U.S. Department of Education issued a Dear Colleague guidance document to establish clarity about the IDEA’s requirements for behavioral assessments and interventions. “Recent data on short-term disciplinary removals from the current placement strongly suggest that many children with disabilities may not be receiving appropriate behavioral interventions and supports, and other strategies, in their IEPs,” the document states. “In light of research about the detrimental impacts of disciplinary removals… the Department is issuing this guidance to clarify that schools, charter schools, and educational programs in juvenile correctional facilities must provide appropriate behavioral supports to children with disabilities who require such supports in order to receive FAPE and placement in the least restrictive environment (LRE).”

The Office of Special Education Programs (OSEP) offered a summary of policy that included this statement: “Parents may want to request an IEP Team meeting following disciplinary removal or changes in the child’s behavior that impede the child’s learning or that of others, as these likely indicate that the IEP may not be properly addressing the child’s behavioral needs or is not being properly implemented.”

For further information about the Endrew F decision and its implications, refer to the following resources: