Special Education Live Virtual Training – Artificial Intelligence (AI) for Advocacy

October 1 @ 11:00 am 12:00 pm PDT

Artificial Intelligence (AI) for Advocacy: Discover practical ways to use AI to strengthen communication, prepare for IEP meetings, and advocate confidently for students with disabilities.

Free

This is the last training of an empowering training series that takes place every other Thursday in August-October 2026!
Stay tuned for more events coming up!

Special Education Live Virtual Training – Navigating 504

September 17 @ 11:00 am 12:00 pm PDT

Navigating 504: Explore eligibility, accommodations, and strategies that ensure students with disabilities have equal access to education.

Free

This training is part of an empowering training series that takes place every other Thursday in August-October 2026!
Next event:
October 1, 2026

Artificial Intelligence (AI) for Advocacy: Discover practical ways to use AI to strengthen communication, prepare for IEP meetings, and advocate confidently for students with disabilities.

Special Education Live Virtual Training – Starting Strong (IFSP)

September 3 @ 11:00 am 12:00 pm PDT

Starting Strong (IFSP): Understanding and implementing IFSPs to support early intervention and empower families in their child’s development.

Free

This training is part of an empowering training series that takes place every other Thursday in August-October 2026!
Next event:
September 17, 2026

Navigating 504: Explore eligibility, accommodations, and strategies that ensure students with disabilities have equal access to education.

October 1, 2026

Artificial Intelligence (AI) for Advocacy: Discover practical ways to use AI to strengthen communication, prepare for IEP meetings, and advocate confidently for students with disabilities.

Special Education Live Virtual Training – Understanding the Difference- IEPs & 504:

August 6 @ 11:00 am 12:00 pm PDT

Understanding the Difference- IEPs & 504: Understand the key differences between IEPs (IDEA) and 504 Plans, covering eligibility, rights, supports, and dispute resolution to help families and educators determine which plan best supports student success.

Free

This training is part of an empowering training series that takes place every other Thursday in August-October 2026!
Next event:
August 20, 2026

IDEA Unveiled: Overview of the Individuals with Disabilities Education Act (IDEA), highlighting rights, processes, and strategies to support students with disabilities and their families.

September 3, 2026

Starting Strong (IFSP): Understanding and implementing IFSPs to support early intervention and empower families in their child’s development.

September 17, 2026

Navigating 504: Explore eligibility, accommodations, and strategies that ensure students with disabilities have equal access to education.

October 1, 2026

Artificial Intelligence (AI) for Advocacy: Discover practical ways to use AI to strengthen communication, prepare for IEP meetings, and advocate confidently for students with disabilities.

Online – P2P Early Years Birth – 4 Support

August 10 @ 12:00 pm 1:00 pm PDT

REGISTER Open to parents and caregivers seeking support to navigate the various emotions and life adjustments of raising a child with a disability. We can help connect families to Pierce County community resources, foster relationships with other parents and build a support network for parents feeling isolated.

This group supports:

Open Discussions: During the meetings, parents engage in open and honest discussions about various aspects of parenting children with disabilities. Topics might include navigating the healthcare system, accessing educational resources, managing daily routines, promoting social interactions, and self-care for parents.

Shared Experiences: Parents share their personal experiences, challenges, and strategies they have found effective in raising children with disabilities.

Cultural and Language Sensitivity: Efforts are made to ensure that the group is culturally sensitive and inclusive, respecting the diverse backgrounds and needs of all participants. REGISTER

Free

Hybrid – Awesome Autism Parent Support Group

July 23 @ 11:00 am 12:00 pm PDT

REGISTER Join us online or in-person! The Awesome Autism Parent Support Group is a community dedicated to providing a nurturing and empowering environment for parents and caregivers of children with autism. The primary goal is to offer emotional support, share resources, exchange experiences, and promote a sense of unity among parents, individuals, and families raising and child diagnosed with autism spectrum disorder (ASD).

This group supports:

Inclusive and Welcoming Environment: The support group is a safe space where all parents, regardless of their background or experiences, are welcomed and embraced.

Information Sharing: Valuable information about autism, including the latest research, therapeutic interventions, educational strategies, and community resources, is shared within the group.

Guest Speakers and Workshops: The support group might invite guest speakers, such as autism experts, therapists, educators, and medical professionals, to provide insights and guidance on various topics related to autism and parenting. REGISTER

Free
6316 South 12th St.
Tacoma, Washington 98465
2535652266
View Venue Website

Online – Quick Connect Virtual Clinics: Focus on Transition Planning

August 4 @ 11:30 am 12:30 pm PDT

504s, IEP & school support services – Focus on Transition Planning

What is Quick Connect?
Join us for a 60 minute virtual clinic with PAVE Parent Resource Coordinators (PRC)

How it works:

  • Join the Zoom session on the scheduled date.

Choose your path:

  • Stay in the main room for general Q&A

Or

  • Enter a private 1:1 breakout with a PAVE team member
  • 1:1 sessions last 15 minutes
  • Need more time? Schedule a follow-up with the same PAVE team member!

Two meeting options each month;

  • First Tuesday of each month from 11:30 am – 12:30 pm
  • Third Saturday of each month from 11:00 am – 12:00 pm
Free

Online – Quick Connect Virtual Clinics Focus on Transition Planning

July 18 @ 11:00 am 12:00 pm PDT

504s, IEP & school support services – Focus on Transition Planning

What is Quick Connect?
Join us for a 60 minute virtual clinic with PAVE Parent Resource Coordinators (PRC)

How it works:

  • Join the Zoom session on the scheduled date.

Choose your path:

  • Stay in the main room for general Q&A

Or

  • Enter a private 1:1 breakout with a PAVE team member
  • 1:1 sessions last 15 minutes
  • Need more time? Schedule a follow-up with the same PAVE team member!

Two meeting options each month;

  • First Tuesday of each month from 11:30 am – 12:30 pm
  • Third Saturday of each month from 11:00 am – 12:00 pm
Free

Online – P2P Lunch & Learn: Back-to-School Ready – 504 Plans, IEPs, & School Supports

August 5 @ 12:00 pm 1:00 pm PDT

REGISTER – Join us as we welcome Marie Kerr of the Parent Training & Information (PTI) team. School is right around the corner…let’s talk all about IEP’s & 504 Plans and school supports. Including Q&A session!

The P2P Lunch-n-Learn is a dedicated time for parents, caregivers, and providers to access presentations and training from PAVE programs and local Pierce County service providers.

Presentation/training topics will vary based on the expressed needs of families in the local community. This group takes place during lunchtime, allowing parents to learn while enjoying a meal in a relaxed and informal setting. REGISTER

Free

Life After High School: Tools for Transition

Planning for life after high school doesn’t happen all at once—it takes thoughtful coordination and clear next steps. With the right tools and support, students can explore their strengths, set meaningful goals, and build a path toward adulthood with confidence. Connecting planning efforts across school, family, and community helps create a smoother, more supported transition.

A Brief Overview

  • Transition planning brings together school, family, and community supports to prepare students for adult life.
  • The “Transition Triangle” highlights tools to guide students in developing and meeting goals for their life after high school.
  • The High School and Beyond Plan (HSBP) helps students explore interests, strengths, and future goals while creating a roadmap for after graduation.
  • Students use guiding questions to better understand who they are, what they want for their future, and how to begin working toward those goals.
  • The IEP Transition Plan provides individualized goals and services focused on education, employment, and independent living for students with disabilities.
  • Agency supports and adult services help students prepare for adult responsibilities and opportunities.

Introducing the Transition Triangle

Helping a student with disabilities prepare for life after high school requires thoughtful organization and planning. This graphic provides a visual overview of the work and who is responsible to help.

The transition triangle talks about the relationship between the High School and Beyond Plan , the IEP transition plan and Agency supports from DDA, DVR and DSB. within that triangle of support is the student asking themselves: Who they are, what is their future and their goals.

The three colored triangles on the corners of the graphic represent three tools that help students ask and answer these questions. This article explains these tools, starting with a video presentation.

Tools for Transition Video

This presentation describes three ways to support this important time of life:

  1. High School and Beyond Plan: Helps students identify their interests, strengths, goals, and future plans.
  2. IEP Transition Plan: Helps students with disabilities prepare for adult life through individualized transition services and goals.
  3. Agency Supports and Adult Services: Connects students and families to community agencies and adult-service systems before leaving school. (The infographic section previously labeled “Agency Help” in the video presentation has been updated to “Agency Supports and Adult Services.”)

Transcript for Life After High School Tools for Transition:

Helping a student with disabilities prepare for Life After High School requires thoughtful organization and planning. This presentation describes three ways to support this important time of life. This triangle shows the three tools we’re going to talk about.

Helping a student with disabilities prepare for life after high school requires thoughtful organization and planning. This presentation describes three ways to support this important time of life. This triangle shows the three tools we’re going to talk about. Notice that the center of the triangle includes three questions for a young person to consider: who am I, what’s my future, and how do I reach my goals? The three colored triangles show different ways that adults can help a student ask and answer those questions. We’re going to talk about all three tools in this training. Let’s start with the purple triangle on the bottom left corner. This tool is called high school and beyond plan. Schools in Washington state are required to help students start high school and beyond plan before they leave middle school. The school’s counseling staff is usually responsible to support each student in building a high school and beyond plan. Think of the high school and beyond plan as a personalized pathway through school. This tool is provided for all students, not just students with disabilities. By the end of 8th grade, a student has completed a career interest and skills inventory to consider education and career goals. That’s part of the plan. The student might be considering going to a university or a technical college. They might want to do an apprenticeship program or get an industry standard certificate to do a specific job. Maybe they’re thinking about military training, on the job training, or something else. All are considered as part of high school and beyond planning. Thinking about the future helps with decisions about what to focus on now. Of course, most students change their plans many times.

That’s why the high school and beyond plan is reviewed at least once a year. Keep in mind that the students vision for their future is the focus of the plan. These are the three questions every high school and beyond plan is required to address: who am I, what can I become, how do I become that? You might notice these questions match the questions in the center of our transition triangle. This is where the whole process begins, with these questions. It’s never too early to start talking to a student about these questions. Discussing these questions with many different people in many different settings is part of high school and beyond planning. This is not a single interview. It’s a long-term discussion that happens while a student is moving through school and toward graduation. If the high school and beyond plan is a new concept for you, take a moment to pause and consider who at your school might provide more information about this process.

Perhaps take a moment to write yourself a reminder note to get more information. Could you contact your students counselor, the IEP case manager, a school administrator, or maybe a favorite teacher? Could you ask your student? The state instructs schools to include family caregivers in this process. Remember that a completed high school and beyond plan is required for a student to graduate from a high school in Washington state. Let’s look at the blue triangle on the lower right side of our transition triangle so we can talk about the IEP transition plan. The individualized education program, IEP, is required to include a transition plan by the school year when a student turns 16. This plan is an IEP team project.

Keep in mind that the student and parents are important members of the IEP team. Here’s some information to better understand this required part of a student’s school services program. The federal law that governs special education is the Ida, which stands for individuals with disabilities education act. Laws about IEP process are mostly from idea part B. Part A is also important when we’re talking about adult life planning. Part A of the idea describes the laws purpose. The statement on this slide is from idea part A. It says that special education is provided to ensure that all children with disabilities have available to them a free and appropriate public education designed to meet their individual needs and prepare them for further education, employment, and independent living. In simpler words, supporting students with disabilities to make a smooth transition into adult life is part of a school’s basic responsibility.

Here’s some information about the IEP transition plan. Most importantly, the plan is built from the students needs, preferences, interests, and strengths. Once the plan is written into the IEP, it drives the program. The annual goals all connect in some way to the students adult life plan. The IEP transition plan includes adult living objectives in three areas: postsecondary education, acquisition of daily living skills, and vocational evaluation and support. Washington schools receive guidance from the office of superintendent of public instruction, OS Pi, our state educational agency. OSPI provides model forms to support schools and families when developing an IEP. This form shows what to include in an IEP when transition programming is added.

This section of the model form shows that a student must be invited to IEP meetings once transition planning is included, and an age appropriate transition assessment is required. Transition assessments include a range of tools, including surveys and questionnaires, profiles and portfolios, vocational assessments, interviews, and more. This form makes clear that a transition plan is not built from a quick meeting but is a multi-part process. State guidance is clear that the IEP transition plan is intended to support rather than replace the students high school and beyond plan. Here’s some questions you can consider to make sure the transition plan is well written: is the plan age appropriate? Goals should be achievable but not too easy, based on the age and abilities of the student. Is information provided by more than one source? This is a long-term project with many participants. Is a target graduation date included? The IEP team decides when a student will graduate, and the family is part of that decision process. Are the annual goals relevant to the long-term goals? Do the postsecondary goals consider all areas of life after high school? And keep this one in mind: does the IEP align with the students high school and beyond plan? The state educational agency ospi provides information about how the high school and beyond plan and the IEP transition plan are supposed to work together.

Here’s a visual list of the four areas to cover in transition planning: employment, further education, independent living, and community engagement. Remember the three questions for for our student. They are, who am I, what’s my future, and how do I reach the go my goals? Adults can help the student ask and answer those questions for each of these four areas of learning and life. Here’s something else to remember. The IEP ends when a student graduates from high school or ages out of services at 21. However, accommodations on the IEP can travel with the student into higher education, vocational programming, or work. The accommodations are protected by federal civil rights laws, including Section 504 of the Rehabilitation Act. Those protections are for the lifespan. High school is a great time to make sure accommodations are individualized and well written, and that the student knows what they are and how to ask for them.

Let’s look at the last part of our transition triangle. The teal triangle at the top represents public agencies that might support a young person to get a job. I will explain what each of these means in a few moments. All these agencies provide individualized support that may help a young person get ready for work, get a job, or keep a job. Eligibility criteria IA for each of these agencies is a little bit different, and you must apply to access their services. Some agencies offer programs to help students with disabilities explore work and self advocacy while they are still in school. Those services are called pre-employment transition services. Pre-employment transition services might include job EX exploration, work-based learning, counseling about higher education and how to gear up for college, workplace readiness, and self-advocacy, like special education rights. Vocational rehabilitation rights are protected by law.

If these service agencies are new to you, consider if you want to get more information about how to involve an outside public agency in life after high school planning. Maybe a school counselor, administrator, or teacher could help, or maybe it’s a question for your IEP team. Sometimes special education district staff can help contact these agencies with you. Staff at pave can also help you research your options. Click get help at our website wapave.org to request our support. So take a moment, if you want to write down an idea so you remember to follow up. I’m going to tell you more about each of these agencies on the next

slide. You may want to reach out directly to one of these agencies by looking them up online. DDA is the developmental disabilities administration. DVR is the division of vocational rehabilitation. TVR is tribal vocational rehabilitation for Native Americans with disabilities. dsb is the department of services for the blind, for people with blindness or low vision. The next few slides have additional information to help with your students life after high school planning. Everyone in the family needs to keep in mind that when a student turns 18 in Washington, they are responsible for their own educational decisions. If the student is ready and able to take charge, nothing needs to happen. If the student still wants parents involved, then the student signs a letter of consent for parents to attend meetings and continue participating on the IEP team. Parents who have legal guardianship have a larger role in decision making and may not need their student to sign consent.

In Washington state, one legal option for supporting an adult with disabilities is called supported decision making. This slide shows an article available on PA’s website with more information about supported decision making and how to access a sample form. Families need to know that their students can participate in commencement and other senior year activities with their classmates even if they aren’t yet earning a diploma. That state right is protected by Kevin’s Law. School staff recommend that families plan early for senior year activities so appropriate accommodations can be provided. Listed on this slide are places that schools and families might get more help.

The three O’s are the Office of Superintendent of Public Instruction, the Office for Civil Rights, and the Governor’s Office of the Educational Ombuds. Another option is to reach out to one of the state’s nine educational service districts, the ESD’s. If the school district doesn’t have everything your student needs, you and the school might seek additional resources from the ESD that serves your area. Each ESD has a behavioral health navigator, for example, and some ESD’s are licensed to provide behavioral health services.

Another place to get help for supporting a loved one with a disability is the DD ombuds. This agency provides advocacy to support quality of life for people with developmental disabilities. Their staff can help individuals file complaints related to disability discrimination.

This training has been provided by parent training and information, PTI, a program of pave. We provide information, resources, and direct support. Click get help at wapave. org and one of our staff will contact you. You can also leave a message by phone to request help, and that number is 800 572 7368. If you need help with the accessibility of any of our resources, please let us know. We provide language translation options. Additional information on this topic is available as part of PAVE’s online toolkit called school to adulthood transition planning toolkit for high school life and work. Look for the button under the calendar on our website. Please note that pave is not a legal service organization and cannot give you legal advice or represent you. PTI’s funding comes from a US Department of Education grant, but the government doesn’t review our training materials in order to endorse them. We’d love to know whether this video was helpful for you. On the page where you found this video, there’s a link to a short survey. Thank you for sharing your feedback. Thank you for listening and learning, and please contact us if you need individualized assistance or further training opportunities.

La Vida Después de la Preparatoria – Herramientas para la Transición (Spanish)

High School and Beyond Plan (HSBP)

The purple triangle on the bottom left represents the High School and Beyond Plan (HSBP). In Washington State, all students begin developing an HSBP before they leave middle school. This plan helps students think about strengths, goals, and the steps needed for life after high school.

Students think about questions such as:

  1. What am I interested in?
  2. What kind of job or career might I want in the future?
  3. What skills, education, or training will I need to reach my goals?

The HSBP helps students create a roadmap for life after high school, connecting classroom learning, workforce exploration, and post-secondary education planning to the students’ future goals.  

Learn more about the HSBP in this PAVE article: Students’ Guide to the High School & Beyond Plan.

Key Questions for Students

At the center of the Transition Triangle are three key questions to help students guide transition planning and think about who they want to become in the future.

  1. Who am I?

Answers include:

  • What is the student interested in?
  • What are they good at?
  • What do they struggle with?
  • How do they see themselves?
  1. What is my future?

Students can begin to imagine:

  • Where might they work?
  • Will higher education be part of their future?
  • Where do they want to live?
  1. How do I reach my goals?

The answers are a long-term project. A good planning process ensures that work done today is moving the student toward their vision for adult life.

  • What skills do they need to learn?
  • Who can support them?
  • What can they do now to prepare?

PAVE has made a fillable worksheet to help you answer these questions.

Download the Transition Triangle worksheet

The Transition Plan

The blue triangle on the bottom right represents the transition plan. Students receiving special education services; transition planning must be included in the IEP no later than the school year in which they turn 16. A student with disabilities may receive services under a transition plan until they earn a diploma or turn 22.

These goals typically include:

  • Education and Training: college, vocational training, and apprenticeship.
  • Employment: exploring careers, gaining work experience, and preparing for a job.
  • Independent Living: building skills for daily life, transportation, housing, and community participation.

The Office of Superintendent of Public Instruction (OSPI) provides an example of the transition plan in there Model Forms, labeled as “IEP Form with Secondary Transition.”

Agency Support and Adult Services

The teal triangle on top of the pyramid represents agencies that provide Vocational Rehabilitation (VR) services, including:

  1. Developmental Disabilities Administration (DDA)
  2. Provides home and community-based services for eligible students with intellectual and developmental disabilities through Medicaid waivers.
  3. Provides person-centered service planning to identify individualized supports for building community and planning for major life transitions, such as graduation from high school, independent living, and career goals.
  4. Division of Vocational Rehabilitation (DVR)
  5. Provides Student and Youth VR Transition Services for students with disabilities, ages 14-22.
  6. Provides Pre-Employment Transition Services (Pre-ETS) for students still in school as well as vocational rehabilitation services for adults with disabilities.
  7. Tribal Vocational Rehabilitation (TVR): Provides employment and vocational rehabilitation services to American Indians and Alaska Natives with disabilities living in tribal service areas.
  8. Department of Services for the Blind (DSB): Provide services to people of all ages who are blind, deaf-blind, or have low vision, helping them gain the skills, resources, and support they need to live independently at home, in school, at work, and in their communities.

Staff from these agencies may work alongside the student’s IEP team, school staff, and family to ensure everyone is working together toward the student’s goals.

The Transition Triangle works best when all parts are connected. When schools, families, community agencies, and the student collaborate, they can provide coordinated support that helps the student successfully transition to adult life, including education, employment, independent living, and community participation.

Learn More

OSPI provides information about graduation requirements for a student in Washington State.

Legal decision-making rights, including educational rights, transfer to the student when they turn 18 (WAC 392-172A-03090). PAVE provides an article about Supported Decision Making for individuals who may need support with understanding options, making informed choices, and communicating their decisions while maintaining their independence.

Each Education Service Districts (ESDs) has a behavioral health navigator, and some are licensed to provide behavioral health services.

PAVE provides toolkits ready for you, including Planning My Path – A User-Friendly Toolkit for Young Adults. In addition, PAVE has a college readiness workbook ready for you to use. 

The Office of the Educational Ombuds (OEO) provides online resources and 1:1 support. For additional support, fill out our Get Support request to connect with a PAVE team member. The Office for Civil Rights (OCR) can help with questions about equity and access.

Evaluations Part 1: Where to Start When a Student Needs Special Help at School

When a student is struggling in school and may have a disability, families can request a formal evaluation to explore eligibility for special education services. The process includes submitting a written referral, participating in a team-based assessment, and using the results to guide individualized supports. Even if a student doesn’t qualify for an IEP, other protections and accommodations may still be available. 

A Brief Overview 

  • Special Education is provided through the Individualized Education Program (IEP) for students with qualifying disabilities. 
  • Anyone with knowledge of a student’s needs can make a referral for evaluation. 
  • If a student is struggling and has a known or suspected disability, the school must evaluate to determine eligibility for special education. 
  • Referrals must be made in writing, and schools must support families in removing barriers to this process, including providing translation and interpretation. 
  • To qualify for an IEP, a student must meet three criteria: have a disability, experience adverse educational impact, and need Specially Designed Instruction (SDI). 
  • Families are active participants in the evaluation and IEP development process and may request revisions to evaluation summaries and IEP statements. 
  • Eligibility is determined based on how a disability affects learning, not solely on a medical diagnosis, and must fit one of 14 federally recognized categories. 
  • Schools follow specific timelines for responding to referrals, completing evaluations, and developing IEPs.  
  • PAVE provides Sample Letters to Support Families in Their Advocacy, including a Sample Letter to Request an Evaluation

Introduction

When a student is struggling in school and may have a disability, families have the right to ask for an evaluation to better understand their child’s needs. This process helps identify learning challenges and guides decisions about supports that can make school more accessible. Starting with a referral for evaluation, families and schools can work together to identify what a student needs to thrive with individually tailored school-based supports. 

Anyone with knowledge of a student’s learning or developmental needs can make a referral for special education evaluation. This includes parents, guardians, family members, teachers, school staff, counselors, early learning providers, and even community members. Referrals can be made for students ages 3–22 who are suspected of having a disability and may need special education services.

School districts are required to actively seek out and evaluate students who may need support. This responsibility is called Child Find, and it is part of the federal Individuals with Disabilities Education Act (IDEA).

Removing the Barriers to Evaluation

Schools must support individuals who are unable to write by helping them complete the referral in another format. This includes offering assistance in drafting the referral or providing alternative methods such as verbal requests or translated forms. The goal is to remove barriers that might prevent a family from initiating the evaluation process.

Schools are legally required to provide evaluation materials and meeting support in the family’s native language or preferred mode of communication. This includes oral translation, sign language interpretation, Braille, or other formats when written language is not used. During the evaluation process, districts must ensure that parents understand all documents and decisions, and must document that translation or interpretation was provided. For example, prior written notice must be translated orally or by other means, and the district must keep written evidence that the parent understood the content. These protections are outlined in the statewide Procedural Safeguards developed by the Office of Superintendent of Public Instruction (OSPI).

Appropriate Evaluation

The IDEA requires schools to use “technically sound” instruments in evaluation. Generally, that means the tests are evidence-based as valid and reliable, and the school recruits qualified personnel to administer the tests. A single assessment tool, such as an Intelligence Quotient (IQ) test, is not enough to determine eligibility for special education services. Instead, schools must conduct a comprehensive, unbiased evaluation using multiple methods to understand a student’s unique educational needs. This process involves a team approach and includes parents or guardians as active participants. The results help guide decisions about how best to support the student’s learning.

Not every student who has a disability and receives an evaluation will qualify for an IEP. The school district’s evaluation asks 3 primary questions in each area of learning that is evaluated:

  1. Does the student have a disability?
  2. Does the disability adversely impact education?
  3. Does the student need Specially Designed Instruction (SDI)?

If the answer to all three questions is Yes, the student qualifies for an IEP.

Keep in mind that a student does not need to meet all three criteria to be evaluated. Under the Child Find Mandate of IDEA, the school district must evaluate a child if there is a known or suspected disability that may have significant impact on learning. 

From Evaluation Results to IEP

Information, or data, collected during the evaluation is essential for developing the IEP. One of the most important outcomes of the evaluation is determining whether the student needs Specially Designed Instruction (SDI), which is the “special” in special education. The evaluation determines whether SDI is needed to help a student overcome barriers and access learning in ways that work best for them.

SDI is tailored instruction that helps a student overcome barriers caused by a disability and access learning in ways that work best for them. This may include changes in content, teaching strategies, or learning environments. For example, SDI might involve breaking tasks into smaller steps, using visual supports, or providing extra time for assignments. These supports are designed to help the student make meaningful progress in school.

Understanding how SDI works can help families participate more fully in IEP development. Asking questions about SDI can lead to more effective planning and collaboration. For example:

  • What specific instruction will be provided?
  • Who will deliver it?
  • How will progress be measured?

These questions can guide meaningful conversations during IEP meetings and ensure that the IEP reflects the student’s strengths, challenges, and learning needs.

To learn more, watch PAVE’s three-part video series: Student Rights, IEP, Section 504, and More.

In What Areas Can a Student Be Evaluated?

When a parent signs consent for an evaluation, looking through the list of areas the school intends to evaluate is important to ensure that all concerning areas are included. Families can request additional areas to include in the evaluation, including a Functional Behavioral Assessment, for example.

Keep in mind that strengths are measured alongside challenges and can provide important details. An IEP should always include statements about what the student does well, and the IEP team uses this information to reinforce and build on strengths throughout the program.

Below is an infographic showing skill areas that are commonly evaluated:

Areas of evaluation

Download In What Areas Can a Student Be Evaluated?:
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Eligibility Categories for Special Education

Once a student’s evaluation confirms a disability that impacts learning, the next step is to determine whether the disability fits one of 14 federally recognized categories. These categories are outlined in Washington’s Administrative Code (WAC 392-172A-01035):

  • Autism
  • Emotional Disturbance
  • Multiple Disabilities
  • Specific Learning Disability
  • Visual Impairment / Blindness
  • Deaf-Blindness
  • Hearing Impairment
  • Orthopedic Impairment
  • Speech/Language Impairment
  • Developmental Delay (ages 0-8)
  • Deafness
  • Intellectual Disability
  • Other Health Impairment
  • Traumatic Brain Injury

These categories are intentionally broad to reflect the diverse ways disabilities can affect learning. The IEP team may discuss which category best fits the student’s unique situation. While a medical diagnosis can help inform the process, eligibility is determined by how the disability impacts the student’s education. This impact can be assessed with or without a formal diagnosis.

There is no such thing as a “behavior IEP” or an “academic IEP.” Once a student qualifies, the school is responsible for addressing all identified areas of need. The IEP is personalized to include programming, services, and placement designed to support the whole child.

In Washington State, children through age 9 may be eligible for services under the category of Developmental Delay. Full definitions for each category are available in WAC 392-172A-01035 and are also reproduced in this PAVE article: Washington Special Education Categories.

Timeline of Evaluation and Development of an IEP

The school follows set timelines for the evaluation process:

  • The school has 25 school days to respond to a written referral.
  • If they agree to evaluate the student, they have 35 school days from the date the family signs consent to complete the evaluation and provide results to the family.
  • After that, the district must wait at least 5 school days, but no more than 40 school days from consent, to hold the eligibility determination meeting.
  • If the student is found eligible, an IEP must be developed within 30 calendar days of that eligibility determination meeting.

Track your student’s progress from the point of referral for evaluation to the development of the IEP with the infographic below.

Timeline of Evaluation and development of an individualized education program (IEP)

Download the IEP Referral and Evaluation Timeline:
English

Sample Letter to Request an Evaluation

Washington law requires that referrals for special education evaluation be made in writing. If a verbal request was previously denied, start again with a formal written letter sent by email, certified mail, or delivered in person.

OSPI provides a downloadable referral form on its Making a Referral for Special Education page. The person making the referral can use this form or any other written format that clearly communicates the request to evaluate.

Address the referral to the district special education director or program coordinator, and include an administrator at the student’s school. Be sure to include the student’s full name and birthdate, a clear statement requesting evaluation in all areas of suspected disability, and specific concerns. Supporting documents or letters from doctors, therapists or other providers may be attached. Include complete contact information and a statement that the parent or guardian is prepared to sign consent for the evaluation to begin.

Download the Sample Letter to Request an Evaluation:
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Options When Families and Schools Disagree

Families can ask school staff to explain their decisions in writing. If a parent or guardian disagrees with something the school decides, they have rights to informal and formal dispute resolution options that are protected by the IDEA. Schools must provide a document called procedural safeguards, which outlines these options and explains the rights of both students and families. PAVE continues this topic in an article: Evaluations Part 2: Next Steps if the School Says ‘No.’

Section 504 Protections

Section 504 of the Rehabilitation Act of 1973 is a federal civil rights law that helps protect students with disabilities from discrimination in schools that receive federal funding. It applies to individuals whose disabilities significantly affect major life activities—such as learning, breathing, walking, or concentrating. Because the law is broadly written, it can apply to a wide range of conditions and circumstances.

Students who receive services through an IEP also benefit from protections under Section 504, which are built into the IEP process. In some cases, students who don’t qualify for an IEP may still be eligible for support through a Section 504 Plan.

Protections against bullying and discriminatory discipline are aspects of Section 504. PAVE provides articles about Bullying at School: Resources and the Rights of Students with Special needs and What Parents Need to Know when Disability Impacts Behavior and Discipline at School.

Learn More

PAVE provides downloadable toolkits ready for you, including Where to Begin When a Student Needs Help. For the full list of toolkits, type “toolkit” in the search bar at the top of this page.

Click on Get Support at the top of this page to submit a Support Request and receive individually tailored support, training, information, and resources.

Online – P2P Lunch & Learn: Menstrual Hygiene for Girls with I/DD

July 16 @ 12:00 pm 1:00 pm PDT

REGISTER Join Pierce County Parent to Parent (P2P) for a free online Lunch & Learn presented by Teddy Kemirembe, MSW, Founder of Bella Smiles for DD.

This informative session will introduce Bella Smiles for DD’s Strong Girls, Healthy Cycles program and explore practical approaches to menstrual health and hygiene for girls with intellectual and developmental disabilities (I/DD).

Learn how families can support confidence, independence, and healthy self-care habits while navigating menstrual health in a safe, supportive, and empowering environment. REGISTER

Free

Online – Quick Connect Virtual Clinics

May 16 @ 11:00 am 12:00 pm PDT

504s, IEP & school support services

What is Quick Connect?
Join us for a 60 minute virtual clinic with PAVE Parent Resource Coordinators (PRC)

How it works:

  • Join the Zoom session on the scheduled date.

Choose your path:

  • Stay in the main room for general Q&A

Or

  • Enter a private 1:1 breakout with a PAVE team member
  • 1:1 sessions last 15 minutes
  • Need more time? Schedule a follow-up with the same PAVE team member!

Two meeting options each month;

  • First Tuesday of each month from 11:30 am – 12:30 pm
  • Third Saturday of each month from 11:00 am – 12:00 pm

Free

Online – Quick Connect Virtual Clinics

May 5 @ 11:30 am 12:30 pm PDT

504s, IEP & school support services

What is Quick Connect?
Join us for a 60 minute virtual clinic with PAVE Parent Resource Coordinators (PRC)

How it works:

  • Join the Zoom session on the scheduled date.

Choose your path:

  • Stay in the main room for general Q&A

Or

  • Enter a private 1:1 breakout with a PAVE team member
  • 1:1 sessions last 15 minutes
  • Need more time? Schedule a follow-up with the same PAVE team member!

Two meeting options each month;

  • First Tuesday of each month from 11:30 am – 12:30 pm
  • Third Saturday of each month from 11:00 am – 12:00 pm
Free